Privacy Policy

Smart4Aviation is committed to protecting your personal information.

Smart4Aviation Policy Statement

Your privacy is important to Smart4Aviation. This privacy statement provides information about the personal information that Smart4Aviation collects, and the ways in which Smart4Aviation uses that personal information. 

Smart4Aviation Technologies BV, its group companies and directly or indirectly related parties acting under Smart4Aviation brand (together, "Smart4Aviation") are committed to protect personal information that Smart4Aviation collects, and to ensure lawfulness and transparency of the ways in which Smart4Aviation uses that personal information. 

Please take a moment to read our Privacy Policy as it describes what happens to the personal information which you supply to Smart4Aviation. Smart4Aviation reserves the right to change the terms of this Privacy Policy from time to time.

1. Personal data collection

If you download the brochure or subscribe to the newsletter from the Smart4Aviation website, your personal information (including your name, company's name, email address and phone number) is collected by Smart4Aviation. We also collect personal information from you when you contact us by email or via our website using our feedback form.

2. Who would be the controller for the personal data you submitted to us?

Data controller of your personal data would be Smart4Aviation Technologies BV.  As stated above, processing of the data might be conducted by other related parties acting under Smart4Aviation group brand and following common rules.

3. What is the legal basis of personal data processing?

As a data subject, your rights are described in EU General Data Protection Regulation that every organization that conducts business on EU territory is obliged to comply with. Processing of your personal data is based on consent, obtained via selecting opt-in answers to checkboxes on Contact Form.

4. What does Smart4Aviation do with your personal data?

All of the personal information described above will be stored on Smart4Aviation's user database (unless you notify us that you no longer wish us to retain such information, in which case it will be deleted). Smart4Aviation will only use your personal information in order to contact you (for example by email, mail or telephone) for those purposes to which you have previously consented on the site. For example, if you subscribe to the Smart! newsletter, Smart4Aviation will email to you the Smart! newsletter and may send you marketing information about Smart4Aviation (press release, advertisement, invitations to the conferences, etc.) in the future. We will hold your personal information on our systems for as long as is necessary for the relevant activity. Please note: Smart4Aviation do not send information about reputable third parties and any other third parties.

If you have consented to receive newsletter or marketing information, you can opt out at later date.

5. To whom is your personal data disclosed?

Smart4Aviation will share your personal information with the other members of its group. Among them are Smart4Aviation Technologies Americas Inc., AzimuthIT Sp. z o. o. sp. k. and AzimuthIT Sp. z o.o. Smart4Aviation will not disclose your personal information to any third parties, unless the EU or party’s local law obliges to do so.

6. Access to your personal data and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at dataprotection@smart4aviation.aero or use the contact form. Alternatively you can write to us at the address shown at the end of this document. Please note that we might charge you a small fee for this service.

You may also ask us to correct or remove information that you find outdated or inaccurate. As Smart4Aviation we want to make sure that your personal information we process is fair, accurate and up to date.

7. How would you opt-out?

If you do not wish to receive information about Smart4Aviation or cancel your subscription to Smart! newsletter you can always email us to unsubscribe@smart4aviation.aero. Your email address and other personal information will be removed from the Smart4Aviation user database.

8. When does this Privacy Policy not apply?

This Privacy Policy only applies to the collection and use of data by Smart4Aviation. It does not cover third party sites to which we might provide links. Those sites may have their own privacy policies, and Smart4Aviation does not have a right to control the privacy policies or data protection standards of such third parties. In such cases please read and refer to the privacy protection policy of the third party.

9. Cross-border data

Internet is everywhere and we use it everywhere. That is why information that Smart4Aviation collects may be stored and processed in and transferred between any of the countries in which Smart4Aviation has establishments to enable the use of the information in accordance with this privacy policy. Please note that it might involve transfer outside of European Economic Area. Communicating with us, you acknowledge and agree to our processing of your personal information in this way.

10. Cookies

What are cookies?
Cookies are small text files stored on your device when you visit a website. They allow the website to remember information about your visit, for example your consent choice. Similar technologies, such as tracking pixels, are covered by this section as well.

Legal basis
In accordance with the EU ePrivacy rules (Directive 2002/58/EC as amended) and their national implementations, in particular the Dutch Telecommunications Act (Telecommunicatiewet, art. 11.7a) and the Polish Electronic Communications Law (Prawo komunikacji elektronicznej, art. 399), we use:

• strictly necessary cookies without consent, because they are required to provide the website or a service you have requested,
• analytics and marketing cookies only after you have given your consent in the cookie banner (Article 6(1)(a) GDPR). No such cookies are set before you make a choice.

Cookies we use

Strictly necessary cookies (set by Smart4Aviation, no consent required):

• s4a_consent: stores your cookie consent choice. Retention: 6 months.
• PHPSESSID: maintains your session while you use forms on the website, e.g. when submitting a job application. Retention: end of session.
• bd, bd_hash: set only after you submit the brochure download form, give you access to the brochure download link. Retention: 15 days.

Analytics cookies (set by Google Analytics, only with your consent):

• _ga: distinguishes users for statistical purposes. Retention: 2 years.
• _gid: distinguishes users for statistical purposes. Retention: 24 hours.
• _gat: limits the request rate. Retention: 1 minute.

Marketing cookies (set by Meta Pixel, only with your consent):

• _fbp: measures the effectiveness of our advertising and recruitment campaigns. Retention: 90 days.
• _fbc: stores the identifier of a click on our Facebook / Instagram advertisement. Retention: 90 days.

Google Analytics is used with IP anonymisation enabled. For data transfers to the USA by Google and Meta, see section 5.

Embedded videos
Videos on our website are embedded from YouTube in privacy-enhanced mode (youtube-nocookie.com). Under this mode, YouTube does not store cookies on your device until you start playing a video. When you play a video, YouTube (Google Ireland Limited) processes your data in accordance with its own privacy policy.

How to give, change or withdraw your consent
When you first visit our website, a cookie banner lets you accept all cookies, reject all optional cookies, or choose individual categories. Rejecting optional cookies is as easy as accepting them and does not limit access to the website.

You can change or withdraw your consent at any time by clicking "Cookie settings" at the bottom of every page. Withdrawing consent removes the analytics and marketing cookies set by our website and does not affect the lawfulness of processing based on consent before its withdrawal. We will ask for your consent again after 6 months.

You can also block or delete cookies in your browser settings (see www.allaboutcookies.org). Blocking strictly necessary cookies may affect some functions of the website, such as the brochure download.

11. Is your data secured?

Smart4Aviation will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information.

12. Updating this statement

Smart4Aviation may update this privacy policy by posting a new version on this website. You should check this page occasionally to ensure you are familiar with any changes. The date of the most recent revisions will appear on the bottom this page.

13. Contacting us

If you have any questions or concerns about Smart4Aviation's use of your personal information, please email at dataprotection@smart4aviation.aero or write on: 

Smart4Aviation Technologies B.V. 

Leeuwenveldseweg 5F

1382 LV Weesp

The Netherlands